Designing conference rooms with mobile walls

How can you plan a conference room so that it is practical, comfortable, and adaptable to various usage scenarios? Which features of conference room walls should you consider when making a purchase?

If you are asking yourself these questions, explore how to equip a meeting space for larger groups. In modern conference rooms, an increasingly popular solution is the use of walls that can be arranged and moved as needed. Sliding wall systems for conference rooms allow you to quickly adapt the room layout to given requirements.

Designing conference rooms – how to create a functional and modern space?

Designing a conference room requires taking into account many factors to ensure that meetings, conferences, and training sessions can be held effectively. These are spaces where important business meetings, workshops, lectures, and presentations take place. To ensure comfort and functionality, several key aspects must be addressed – above all, ergonomics and spatial layout.

• The layout of the conference room should allow free movement within the space.
• Comfortable, ergonomic chairs and modular tables should suit the chosen arrangement while also being adaptable to different meeting formats. A theatre-style arrangement works best for larger presentations, while a U-shape or round table setup encourages interaction between participants.
• Modular furniture allows for quick rearrangement to accommodate anything from small meetings to large conferences.
• The size of the room should be matched to the planned number of participants. A room that is too small can cause discomfort, especially if it is stuffy and lacks space for free communication. Conversely, a room that is too large may reduce the sense of engagement, decrease the meeting dynamic and cause sound to disperse.
• It is worth considering flexible space division solutions, such as mobile walls.
• Good acoustics and sound insulation are essential so that conversations can take place without disturbances and noise from other rooms does not disturb the meeting participants. This is why modern soundproofing materials and solutions such as sliding partitions are commonly used, allowing the space to be divided without losing acoustic comfort.
• Proper lighting – both natural and artificial – plays a crucial role in providing comfortable working conditions and maintaining focus. Lighting should be adjustable to suit different types of meetings, from dynamic presentations to casual discussions.
• Reliable ventilation and air conditioning are equally important, as they affect the well-being of participants.
• Modern conference rooms should be equipped with professional sound systems, microphones, multimedia projectors, and large screens. Video conferencing systems, enabling remote participation, are becoming increasingly important. Attention should be paid to ensuring high image and sound quality, as well as user-friendly operation of the equipment.

Conference room design – inspiring ideas for modern spaces

The interior design of a conference room should reflect the company’s character and needs. The most common styles for conference rooms include:

• Minimalist – simple forms, neutral colours, elegant furniture.
• Industrial – concrete, glass, metal, and a loft-like feel.
• Modern – wooden elements, bright lighting, and high-quality materials.

In any style, it is worth opting for modular spaces by installing movable wall systems. These solutions make it easy to quickly and discreetly manage space, and thanks to modern technology and materials, conference room designs can be both elegant and functional.

Mobile walls for conference rooms – flexible space solutions

Choosing the right sliding wall system is crucial for ensuring comfort and functionality in a conference space. Modern solutions provide high acoustic insulation, allowing several meetings to be held simultaneously without disturbance. Full-panel modules are available for effective space division, as well as glass options that ensure optimal light penetration. Fire-rated systems can also be installed to increase user safety and protect company assets.

Mobile walls are ideal for those businesses and institutions that need to adapt the space on the go – for example, splitting a large hall into smaller meeting rooms or opening it up quickly when an event attracts a larger audience. This allows for maximum utilization of conference space. Large rooms can be reduced to create smaller meeting areas, or multiple spaces can be combined into one large venue for major business events.

Advanced systems also provide excellent soundproofing, enabling multiple meetings to take place in adjacent sections without mutual interference.

If supplied by an experienced manufacturer that understands client needs, these solutions can be seamlessly integrated into the interior design. They can be operated manually or semi-automatically, making them easy to open and close. In semi-automatic versions, the panels slide into place automatically when they come into contact with the previous module, speeding up the room reconfiguration. Additionally, the wall finish can be customized to match the interior design– for example, with wallpaper, magnetic surfaces, or dry-erase boards – adding extra functionality in an office environment.

The height of mobile walls in conference rooms – key considerations

Standard sliding walls for conference rooms typically range from 2.5 to 4 meters in height, making them suitable for dividing spaces in offices, hotels, or universities. In case of larger venues such as congress halls, lecture auditoriums, or event centres, systems exceeding 6 meters in height can be used, ideal for large-scale spaces.
However, the higher the wall, the greater the importance of its structure and mounting method. Tall modules must be reinforced and equipped with robust guiding mechanisms to ensure that, despite their size and weight, they remain easy to operate and safe to use. It is important to remember that the wall height also affects its acoustic performance – the taller the partition, the better it prevents sound transfer between rooms.

One of the tallest mobile walls in Europe, reaching 10.85 meters, was created by Optimal Poland. Its reliability and compliance with technical standards were confirmed by the Building Research Institute (ITB), which issued a National Technical Assessment (KOT). Such solutions are primarily used to divide large exhibition halls and lecture theatres.

Where are mobile walls most commonly installed?

• Conference rooms – for quickly dividing large spaces into smaller, more intimate meeting zones. High acoustic insulation allows multiple independent events to run simultaneously without disruption.
• Hotels and event centres – for organizing training sessions, conferences, banquets, and corporate or private celebrations. Mobile partitions allow the room size to be adjusted to the number of participants.
• Open-plan offices – for creating separate meeting rooms or quiet zones for individual work.
• Schools, universities, and public institutions – for efficient space management, enabling different groups to use one area simultaneously.

Summary

Designing conference rooms with mobile walls is an investment in modernity and functionality. With well-chosen solutions, you can quickly and without additional renovation work create flexible, aesthetic, and well-soundproofed spaces that adapt to user needs.

• Modern conference room designs make it possible to tailor the space to different meeting formats.
• Sliding partitions provide flexibility and optimal use of available space.

Key aspects of conference room design:

• Ergonomics and user comfort – proper arrangement of chairs and tables, easy access to multimedia equipment and control systems.
• Acoustics – reducing echo and noise with sound-absorbing panels and high-acoustic-insulation walls.
• Lighting – both natural and artificial, enhancing focus and participant comfort.
• Multimedia technology – projectors, touchscreens, video conferencing systems, and sound equipment.

With these solutions, any company can create a space that fosters effective communication and comfortable work.